VA Coordinator

Job Qualifications:

Experience in office works and coordinator related jobs from any industry is a plus.
Demonstrates strong attention to details, organizing skills, customer service skills, and adaptability/flexibility.
Excellent communication skills, both written and verbal.
Ability to analyze a person and a situation perfectly.
Working knowledge of web-based Google Workspace (formerly, G Suite, and comprises of spreadsheets, documents, and presentations).
Ability to handle administrative tasks, coordination, and meetings.
Experience organizing and leading events.

Hybrid Position - work part of your time from the regional office, and part of your time working from home, 100% Night Shift.
Assist Newly Endorsed Virtual Assistants as they go onboard with their clients.
Conduct Pre Orientation for New Virtual Assistants to set proper expectations.
Ensuring timely communication with assigned VAs through Touchbase sessions.
Conduct Debriefing sessions and guidelines for people on the bench.
Conduct Coaching sessions and work with the assistants personally on how to improve their reliability and/or performance.
Coordinate and monitor the progress of the Virtual Assistants under Performance Improvement Plan (PIP) Program.
Track and Check VAs Task Lists & Task Process.
Building long-term relationships with Virtual Assistants.
Assists to ensure site readiness (overall cleanliness, organization and orderliness).
Communicate with building administration/maintenance on internet/power issues on site.
Keep inventory of all office equipment and furniture and maintain them in good condition.
Ensures that there is ample and sufficient stock of supplies in the office.
Plan and organize team building events.
Performs other functions that may be assigned from time to time.